Senior Administrator, Department of Obstetrics, Gynecology, and Reproductive Sciences
University of Maryland, Baltimore
Location: Baltimore, Maryland
Internal Number: 185083
Senior Administrator, Department of Obstetrics, Gynecology, and Reproductive Sciences - (210001FD)
The University of Maryland, Baltimore is currently seeking a Senior Administrator to join Department of Obstetrics, Gynecology and Reproductive Sciences. The Senior Administrator will formally report to the Chair of the Department of Obstetrics, Gynecology and Reproductive Sciences, and work in close collaboration with the School of Medicine Senior Associate Dean and Chief Operating Officer, Sr. Vice Presidents of University of Maryland Medical Center and Chief Corporate Officer of Faculty Physicians, Inc. The Senior Administrator has overall responsibility for the management and operations, business development, strategic planning, and implementation of clinical and research programs for the Department. The Senior Administrator is charged with managing finances, operations, human resources, facility needs and direct oversight of the Department Administrative Leadership Team.
UMB offers a comprehensive and competitive benefits package to eligible employees. This position receives an annual leave package starting with 22 accrued vacation days, 14 floating and observed holidays, 15 sick days, and 3 personal days; comprehensive health insurance and retirement options; professional learning and development opportunities; flexible schedules and teleworking options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
UMB requires all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.
Provide strategic leadership, oversight, and management over all aspects of day-to-day business administration of the Department of Obstetrics, Gynecology and Reproductive Sciences. Achieve department's objectives through the coordinated achievements of subordinate staff in all business functions. Manage and plan clinical operations. Supervise administrative staff; develop and implement the budget; manage and administer grants and contracts; oversee and provide space and materials needed for teaching, research, and clinical care.
Resolve problems in matters of significance requiring identification and analysis of complex issues pertaining to the Department.
Advise the department and institution on fiscal matters. Ensure fiscal control through a reliable system of expenditure and revenue management. Provide support to Division Heads in managing and monitoring individual financial management issues. Prepare the annual budget and monitor fiscal performance, implementing corrective action where appropriate. Prepare and analyzes monthly financial reports. Provide accurate up-to-date financial and clinical performance information to Department Chair and Division Heads to support the successful financial management of the department
Administer strategic clinical management of department and spearhead unit's clinical growth of divisions/department, ensuring best practice through creating and improving systems/strategy for client services. Oversee clinical productivity, income, contracts, program progress; research and implement opportunities for clinical expansion; and develop reports to monitor faculty productivity and work relative value unit (WRVU) activity. Maintain and promote awareness of advances in medicine, computerized diagnostic and treatment equipment, data processing technology, government regulations, health insurance changes, and financing options.
Responsible for clinical business operations achieving financial objectives for a major clinical department. Negotiate and optimize managed care agreement, medical service plan issues and technology transfer opportunities. Prepare an annual budget; negotiate, coordinate, and administer grants and/or contracts; approve expenditures; analyze variances; and initiate corrective actions. Design, maintain, and implement department policies and/or services by establishing standards and procedures; measuring results against standards; making necessary adjustments.
Direct the administration of the research enterprise within the department, direct grant administration and accounting. Recommend and develop new grant funding and support the preparation of major research proposals from a financial and administrative perspective. Provide administrative direction to the research support of the department; in collaboration with the Chair, ensure compliance with institutional guidelines and state and federal laws.
Provides administrative direction to the educational program of the department under the direction of the Chair and Residency Director; supervises appropriate staff and provides coordination and oversight of functions of the Clerkship, Residency and Fellowship training Programs.
Oversee facility space allocation and layout, communication services, furniture, fixtures and equipment design, and planning of facility expansion and/or modification. Act as liaison with Facilities Management to ensure efficient and appropriate facility renovations and upgrades.
Function as the senior authority for the Department in any combination of Human Resource and Payroll, including Benefits, Compensation, Labor and Employee Relations, and Staffing & Career Services for faculty and/or staff. Manage various functions and guide the staff and faculty members within the School. Partner with central Human Resource administrators and with leadership to maintain the objectives, to recommend strategic direction, and to deliver quality service.
Provide direction to department or school by assuring that proposals and awards comply with federal, state, agency, and institutional policies. Direct and manage the authorization and transmittal of all proposals and negotiates the most complex agreements. Develop, enhance, and provide guidance to all contract and grant functions for business unit and staff members. Collaborate with leadership within department and throughout campus to ensure the deliverance of high-quality service.
Delegate responsibility for all routine record keeping and reporting, purchasing and inventory.
Create a cohesive team that works collaboratively to achieve unit's goals.
Perform other duties as assigned.
Education: Bachelor's degree in business administration, public administration, finance, marketing, accounting, human resources, or another related field. Master's degree preferred.
Experience: Experience: Nine (9) years of experience in administrative and financial operations with at least three (3) years of experience in academic medicine, managed care, medical practice, or a related clinical environment
Supervisory Experience: Five (5) years of direct supervisory or management experience.
Certification/Licensure: Certified Public Accountant (CPA) preferred
Other: Annual financial disclosure required by Maryland State Law.
Knowledge, Skills, Abilities
Thorough knowledge of all applicable requirements, regulations, and laws.
Skill in effective use of applicable technology/systems.
Ability to effectively communicate both verbal and written thoughts, ideas, and facts.
Ability to support a mission and strategic vision.
Instructional, training, and teambuilding skills to strengthen and cultivate relationships.
Skill in consultation and change management.
Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Accountability, Civility, Collaboration, Diversity, Excellence, Leadership, and Knowledge.
Hiring Range: Commensurate with education and experience.
UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu .
If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact HRDiversity@umaryland.edu . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.
Job: Reg or CII Exempt Staff - E1225K
Employee Class : Exempt Regular
Full Time/Part Time: Full-Time
Shift: Day Job
Financial Disclosure: Yes
Organization: School of Medicine - Obstetrics, Gynecologic and Reproductive Sciences
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.