Career Center

School of Mathematics
Finance Professional 2 (8222FG)

Position Overview:
This position is responsible for providing professional financial support to faculty, staff, students, and external parties for the School of Mathematics and its associated centers. The person will work closely with the School’s Finance Analyst and Research Accountant on both non-sponsored and sponsored accounting tasks. This position will be the primary department level approver for financial transactions, assist with grant proposal budget development and submission, and coordinate financial processes associated with reimbursing conference attendees. This position reports to the School’s Finance Analyst. This is a civil service position governed by the Civil Service Rules at the University of Minnesota.

Job Duties:
Accounting support (50%)
•        Provide approvals for financial transactions to include travel reimbursements, requisitions, journals, deposits, vouchers, and procurement card (PCARD) activity.
•        Assist with communications and compiling information for fall, spring, and summer payroll appointments.
•        Investigate historical discretionary funds owed to faculty and develop a system for regular processing of current and future commitments.
•        Update student support staff on Foundation balances and assist with fellowship and scholarship planning/entry.
•        Develop and maintain a tracking system for the Institute of Mathematics and its Applications participating institutions’ travel funds and manage reimbursement requests
•        Provide Chrome River support to faculty and students, as needed.
•        Prepare journal entry requests, including gathering backup documentation.
•        Provide support during effort reporting, year-end budgeting, and other deadlines.
•        Provide expertise on expenditure requirements and policy.

Conference/workshop support (25%)
•        Communicate with conference/workshop attendees regarding questions about funding and reimbursements.
•        Work with organizers to identify appropriate funding and develop conference/workshop budgets
•        Enter, update, and audit financial information for conference/workshop attendees in the School of Mathematics’ Discovery system.
•        Generate reimbursement request forms in Discovery and work with the purchasing cluster on processing non-employee reimbursements.

Pre-award sponsored project support (20%)
•        Read and interpret proposal solicitations for budget instructions and proposal requirements.
•        Prepare proposal budget using solicitation instructions and faculty input.
•        Determine appropriate rates to use for personnel, fringe, and indirect costs.
•        Lead the proposal preparation process with the faculty and subcontracts, as needed.
•        Responsible for timely proposal submission to SPA and agency and coordinating information between SPA, PI, and agency, as needed.

Other Duties as Assigned (5%)
•        Other duties as needed to manage the accounting function in the School.

Required Qualifications:
•        BA/BS in accounting or related field and 2 years of relevant work experience OR a combination of education and experience to equal 6 years.

Preferred Qualifications:
•        Familiarity with University systems such as PeopleSoft, EFS, UM Reports, ECRT and EGMS.
•        Demonstrated ability to proactively identify and resolve complex problems.
•        Demonstrated ability to organize and direct multiple projects and interrelated financial activities with major operational or funding impact.
•        Strong customer service skills.
•        Demonstrated ability to meet deadlines in a fast-paced environment.
•        Familiarity with University and sponsor accounting (Federal and non-Federal) regulations.
•        Strong organizational skills with demonstrated ability to simultaneously work on multiple projects with fixed deadlines and ability to re-prioritize tasks as needed to successfully meet all deadlines.
•        Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members and individuals.
•        Demonstrated experience communicating clearly and effectively to a diverse group of stakeholders and customers.

*Please note that the University's financial systems require training and demonstrated proficiency before access will be granted to those systems.*