Essential Functions: Plan, develop and maintain special accounting procedures for several complex general fund, designated and restricted accounts. Plan budget projections and plans. Compile budget estimates, oversee budget execution, review, approve and monitor unit revenues and expenditures. Prepare financial statements and activity reports on the financial status of unit projections, programs and other budget allocations.
Develop and execute administrative policies and procedures. Perform organizational studies and recommend changes to established programs, services and unit objectives. Oversee and coordinate business affairs, service and support functions of unit.
Represent the administrative head to outside individuals, professional groups, agencies and administrators with full responsibility for policy interpretation on business and administrative policies and procedures.
Review and initiate non-academic and academic personnel forms and paperwork. Prepare, maintain and process personnel and payroll actions and records. Assure adequate staffing levels and regular payroll payments are attained. Possess signatory authority for unit.
Supervise, interview, select and evaluate performance of a varied number of non-exempt and temporary part-time support staff. Train and instruct on methods and procedures. Monitor workflow, prioritize assignments and establish staffing levels. Provide direction to professional staff in department on methods and procedures.
Prepare specialized reports and detailed major proposals for department. Develop and coordinate programs, projects and services. Prepare a wide array of statistical and administrative reports, summaries and questionnaires regarding department activities; utilize administrative systems, including FMS, HRMS, PPS, GBS, etc.
Coordinate building operation and maintenance requests. Monitor space utilization, equipment/stock inventories and procurement and facility management activities and services.
Perform related work as assigned.
Qualifications: Graduation from an accredited college or university supplemented by coursework in business administration, accounting or related field or an equivalent combination of education and/or experience.
Considerable knowledge of accounting procedures and practices.
Considerable knowledge of and experience with University policies and procedures.
Considerable supervisory experience required.
Strong oral and/or written and communication skills.
Strong analytic and organizational skills.
Some knowledge of and experience with PC and computer based applications and local area network technologies.
Some knowledge of University administrative systems, including FMS/BAR, HRMS, PPS, GBS etc.
Ability to communicate effectively with others.
Ability to establish and meet deadlines, work under extreme pressure and function independently.
Typically, incumbents have held professional/administrative positions, e.g. Administrative Assistant, Accountant, etc.
Founded in 1868, Wayne State University is a nationally recognized metropolitan research institution offering more than 400 academic programs through 13 schools and colleges to nearly 32,000 students. Wayne State?s main campus in Midtown Detroit comprises 100 buildings over nearly 200 acres; its five extension centers offer higher education to people throughout Southeast Michigan. Wayne State is dedicated to preparing students to excel by combining the academic excellence of a major research university with the practical experience of an institution that by its history, location and diversity represents a microcosm of the world we live in. Reflecting its location and the excellent international reputation of its graduate schools, particularly in the sciences, Wayne State boasts the most diverse student body among Michigan?s public universities. Its students represent 49 U.S. states and more than 60 countries.