Posted: 09-Jan-26
Location: Larkspur, California
Type: Full Time
Salary: $95,000 - $105,000 per year
Required Education:
JOB TITLE: Controller
JOB TYPE: Full Time/Exempt
SHIFT AND SCHEDULE: Monday through Friday, 8 am to 4:30 pm.
ANNUAL SALARY: $95,000- $105,000
Reporting to the Chief Financial and Operating Officer. As a key player in our team, you will lead accounting and financial day-to-day functions. You will balance strategic thinking with hands-on work. A key initiative will be modernizing and automating legacy processes and systems to improve efficiency.
EXPERIENCE LEVEL:
- 5+ years of experience in Finance and Accounting.
- A bachelor’s degree in accounting or a related field is required. Master's degree preferred.
- CPA certification is a big plus.
- Proficiency in computer-based accounting systems, such as Sage, MIP, QuickBooks
- Strong fiscal management and reporting skills. Experience with full-cycle accounting and financial analysis.
- Proficiency in running payroll. Knowledge of the State and Federal employment-related regulations and compliance is preferred.
- Proficiency in Microsoft Office (MS Excel, MS Word) and Google Suite
PERSONAL AND LEADERSHIP QUALITIES
- Organized and detail-oriented.
- Strategic thinker with a strong understanding of the Accounting and Finance function and its role in supporting the organizational mission.
- Ability to work with employees, students, and families from differing cultural and socio-economic backgrounds.
- Effective communicator in explaining finance and payroll policies and procedures to employees and trustees.
- Uncompromising integrity, discretion, and ability to maintain confidentiality at all times.
PRIMARY RESPONSIBILITIES:
Financial Management
- Maintain the School's chart of accounts, general ledger, and supporting subsidiary ledgers under GAAP.
- Prepare monthly journal entries and oversee the accuracy of general ledger transactions.
- Monitor monthly operating budget and distribute monthly budget variance reports to CFOO.
- Develop and manage comprehensive account reconciliation procedures. Prepare monthly bank and balance sheet reconciliation and analyses.
- Assist the CFOO with developing and uploading financial plans and forecasts, including cash flow projections, budgets, and cost allocations.
- Prepare schedules, reconciliation, work papers, and analyses for the annual financial audit.
- Maintain inventory of company fixed assets.
- Compile needed reports for annual surveys and benchmarking analysis for the School’s professional organizations – NAIS, NBOA, CALISBOA.
- Partner with the Development Office on monthly reconciliation of all fundraising activities.
- Review and approve sales and inventory tracking.
- Oversee, with the assistance of the Accounting Manager, daily accounts payable, collections, cash receipts, and general ledger transactions.
- In conjunction with the IT team, develop efficiency with financial functions and recordkeeping.
- Perform other duties as assigned.
Payroll and Benefits Administration
- Oversee administration of semi-monthly payroll. Reconcile payroll and benefits. Submit retirement contributions to the retirement career.
- Support the open enrollment process for setting up payroll deductions and processing other tasks.
- Maintain Exponent’s Payroll and HRIS system. Ensure compliance with payroll paperwork.
- Identify, develop, and implement payroll processes and procedures.
- Submit census and required reports for retirement plan compliance and other benefits.
- Perform other duties as assigned.
Physical Requirements & Work Environment
Marin Primary & Middle School is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodations when necessary.
- For the ADA, the "Primary Responsibilities" listed are essential job functions.
- Work is normally performed in a typical work environment, with typical school noise and other disruptions.
- Both sitting and standing are required during a regular workday.
- Normal vision and hearing abilities are required to interact with students, parents, faculty, and staff, and with school equipment.
- Ability to occasionally lift up to 30 lbs.
- Ability to work at a desk and computer screen for extended periods.
- Ability to turn, bend, and reach.
- Ability to move oneself around the campus.
- Ability to drive to other locations for meetings, conferences, etc.
- The position requires adaptability, analyzing, assessing, calculating, decision-making, dependability, good judgment, reading, memorizing, social skills, speaking, multitasking, and writing.
Submit your cover letter, resume, and a list of all previous school or educational institution employers, including city and state, in accordance with CA SB 848
MP&MS is an equal opportunity employer. All individuals have an equal employment opportunity based on qualifications and merit, regardless of religion, race, sex, marital status, pregnancy, childbirth or related medical conditions, age, color, national origin, ancestry, physical or mental disability, medical condition, sexual orientation, military service status, or any other factor prohibited by state or federal law. This policy applies to all areas of employment, including recruitment, hiring, training, promotion, compensation, benefits, and other conditions of employment. MP&MS also makes reasonable accommodation for employees with disabilities and for employees who request accommodation for pregnancy, childbirth, or related medical conditions.